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- Pharmaceutical event management software
Pharmaceutical event management software helps pharma, biotech and life sciences teams run HCP meetings, advisory boards, investigator meetings, medical congresses and launch meetings, with controlled registration, session attendance records, certificates and secure handling of attendee data.
Pharmaceutical Event Management Software That Gives Every HCP Meeting A Clear Record
Approve each registration before it is confirmed, keep advisory sessions private, record who attended which session and email certificates in bulk. Your compliance team gets clean exports, not spreadsheets rebuilt from sign-in sheets.
5,000+
Event professionals
ISO 27001
2022 certified
SOC 2
Type II audited
GDPR
Compliant
HCP Advisory MeetingAdmin approval required · 2 waiting
Approval onAR
Pre-approved domainDr. Anika RaoCardiologist · St. Mary’s Hospital
MB
ApproveRejectDr. Marco BelliniOncologist · Clinica Nord
LV
ApproveRejectDr. Lena VogelGeneral practitioner · Praxis Vogel
12
Pre-approved domains
3
Restricted domains
Certificate emailedDr. Anika Rao · 2 sessions
Private sessionAdvisory board · invited only
Trusted by healthcare, science and pharma event teams worldwide
Use cases
Pharma And Life Sciences Events, Each With The Right Controls
Different meetings need different doors. Pick the controls each format needs from the same platform.
CME and CPD conferences
Record who attended each session and send certificates of attendance. Switch on: session check-in, certificates.
Advisory boards
Small invite-only meetings with key opinion leaders and specialists. Switch on: private sessions, approval-based registration.
Investigator meetings
Train trial site teams on one agenda, with materials in the app. Switch on: user groups, day-wise access.
Medical congresses and symposia
Multi-track scientific programmes with abstracts and exhibitors. Switch on: abstract management, floor maps.
Launch meetings
Brief sales teams and invited audiences on a new product. Switch on: approval-based registration, push notifications.
Sales and training meetings
National sales meetings, cycle meetings and field-force training. Switch on: multi-track agenda, surveys.
HCP roundtables
Discussion groups with a fixed guest list and set seats. Switch on: private sessions, 1:1 meetings.
Patient advocacy programmes
Open community events with free registration and reminders. Switch on: free tickets, email and push reminders.
Controlled access
Decide Who Gets In Before Anyone Gets A Ticket
Every HCP meeting has a guest list. Keep it the way your medical and compliance teams agreed it.
- Approval-based registration. Turn it on for a form, a ticket or both, so every sign-up waits for review.
- Pre-approval lists. Upload approved emails or whole hospital domains so they skip the queue.
- Restricted emails and domains. Stop chosen addresses or domains from registering at all.
- Private sessions. Show an advisory board only to the people you add, one by one or from a CSV.
- Day-wise access and user groups. Tickets valid on chosen days, and email templates per group.
Admin Approval RequiredApprove submissions before they are finalised
Pre-Approval List12 users added · emails and domains
UploadRestricted Emails or Domains3 users added · cannot register
UploadAdvisory board: lipid therapyPrivate session · visible to added users only
14 usersDay 1 only ticketFaculty groupSales team group
HCP meeting demo
See An Approval Flow Set Up For HCP Meetings
In a 30-minute demo we walk through approval-based registration with a pre-approved hospital domain and a private advisory session, from both the admin and the attendee side.
Upload pre-approved attendee
stmarys-hospital.org, clinicanord.it,
a.rao@cardio-partners.com
Separate with commas, or drop a CSV file
a.rao@cardio-partners.com
Separate with commas, or drop a CSV file
Download sample CSVSave
Pre-Approval List15 users added
Attendance and certificates
Know Who Attended Each Session
Replace paper sign-in sheets with session check-in, then send certificates from the same record.
- Session check-in your way. A self check-in button, a QR code at the room door, or staff scanning each attendee.
- Attendance per session, kept separate from event entry, and ready to export.
- Certificates in bulk. Design the certificate, insert attendee fields, then generate and email them in one go.
- Ratings and surveys after each session or at the end of the meeting.
Accreditation stays with your provider. Eventify records attendance and issues certificates. Credit eligibility and CME accreditation are decided by your accredited provider.
Session attendanceCheck-in type: QR by either party
Export| Attendee | Method | Time |
|---|---|---|
| Dr. Anika RaoCardiologist | Room QR | 09:02 |
| Dr. Marco BelliniOncologist | Self check-in | 09:05 |
| Dr. Lena VogelGeneral practitioner | Staff scan | 09:11 |
Certificate of attendanceDr. Anika RaoCardiology update · Session 2 · 14 May
Scientific programme
Abstracts, Tracks And Hybrid Sessions In One Agenda
Build the programme for a congress or symposium where the review panel, the speakers and the attendees all work from the same data.
Abstract submission and review
Authors submit through their own portal, reviewers score in theirs, and accepted abstracts become sessions.
Multi-track programme
Tracks, speaker profiles, public and private sessions, and a personal agenda for each attendee in the app.
Virtual and hybrid sessions
Live virtual sessions through Zoom, pre-recorded sessions, and polls and Q&A for remote and on-site attendees.
Swipe for more
2-minute video
Two Minutes On How Eventify Runs An Event
Registration, the event app, check-in and reports in two minutes. Then book a demo focused on your HCP meetings or your next congress.
Exhibitors and sponsors
Give Congress Exhibitors A Return They Can Report
Sponsors of a medical congress want to know what their booth and their ads achieved. Show them.
- Exhibitor pages with products, files attendees can download and the booth team.
- Booth floor maps that attendees can tap, and booth sales with invoices for you.
- Lead scanning with your own lead questions and a Hot, Warm or Cold score.
- Sponsored ads with views and clicks per ad, and the attendees behind them.
2,140
Ad views
186
Ad clicks
94
Leads
Leads by priority
Hot36
Warm41
Cold17
Booth C14 · 4 staff scanningExport leads
Data and security
Attendee Data Handled To Enterprise Standards
Built For Procurement And Security Reviews
Eventify is ISO 27001:2022 certified, SOC 2 Type II audited and GDPR compliant, with an independent Data Protection Officer and a published subprocessor list. Your security team can download the ISO certificate and request the SOC 2 Type II report under NDA.
What Eventify does not do: it does not verify medical licences, calculate transfer-of-value amounts or file HCP transparency reports. It gives your compliance team clean registration, attendance and export data to work from.
ISO 27001:2022 SOC 2 Type II GDPR compliant Encryption at rest Daily backups Admin roles per event 2FA for admins SSO add-on
Pharma demo
Plan Your Next HCP Meeting With Our Team
Tell us the meeting format, the audience and your review steps. We show you the setup in Eventify and quote per event or per year.
In your 30-minute demo
- Approval-based registration with a pre-approved domain
- A private advisory board session
- QR session check-in and the attendance export
- Certificate design and bulk email
- Security documents for your review
Customer stories
Science And Healthcare Teams On Eventify
A sole organiser moved a 450-person lab conference
- Two-day conference with vendors on one platform
- Straightforward setup for a team of one
- Fast answers from the support team
QR session scanning replaced paper sign-in sheets
- Session attendance recorded for CPE credits
- More accurate records for oversight bodies
- On-site badge printing and sponsor lead capture
FAQs
Pharmaceutical Event Management, Answered
What is pharmaceutical event management software?
Pharmaceutical event management software is a platform for planning and running events in pharma, biotech and life sciences, such as HCP meetings, advisory boards, investigator meetings, medical congresses, launch meetings and sales training. Eventify covers registration with approval, private sessions, the event app, session check-in and attendance records, certificates, exhibitors and sponsors, and reporting.
Can I limit registration to approved healthcare professionals?
Yes. Turn on approval-based registration for a form or a ticket so every sign-up waits for your review. You can pre-approve email addresses or whole domains, such as a hospital domain, and stop chosen emails or domains from registering. Your form can ask for details such as specialty or institution. Eventify does not check medical licence numbers against a registry, so that review stays with your team.
Does Eventify track CME or CPD credits?
Eventify records attendance per session through session check-in, using a self check-in button, a session QR code or staff scanning each attendee, and you can export that attendance. It also issues certificates with attendee details, in bulk or one by one. Whether a session earns credit, and how much, is decided by your accredited CME or CPD provider.
Can I run a private advisory board inside a larger meeting?
Yes. Mark the session as private and add the people who can see it, one by one or with a CSV upload. Other attendees do not see the session in the app. You can also keep the whole meeting invite-only with approval-based registration.
Is Eventify secure and GDPR compliant?
Eventify is ISO 27001:2022 certified, SOC 2 Type II audited and GDPR compliant, with an independent Data Protection Officer and a published subprocessor list. Data is encrypted at rest and in transit and backed up daily. Admin access is set per admin and per event, and two-factor authentication can be required. See security and compliance.
Can Eventify run hybrid and virtual medical meetings?
Yes. Sessions can be in person, virtual or hybrid, with live virtual sessions through Zoom and pre-recorded sessions. Remote and on-site attendees use the same agenda, polls and Q&A, and session attendance can be tracked for both.
Can different attendee groups get different access and emails?
Yes. You can create user groups such as faculty, delegates and sales teams, send each group its own email templates, give tickets access on chosen days only, and print different badges for different groups.
Can exhibitors capture leads at a medical congress?
Yes. Exhibitor staff scan badges or business cards in the Eventify app, answer your lead questions and score each lead. Exhibitors view and export their leads in their portal, and you see sponsor and exhibitor activity in analytics.
Does Eventify file Sunshine Act or EFPIA transparency reports?
No. Eventify does not calculate transfer-of-value amounts or file HCP transparency reports. It gives your compliance team registration, attendance and attendee data that can be exported and used in your own reporting process.
Free trial
See Your HCP Meeting Set Up In Eventify
Book a 30-minute walkthrough of approval-based registration, private sessions, session check-in, certificates and our security documents.
- Approval flow and private sessions shown live.
- Attendance export and certificates from a real session.
- No card required to demo.
4.8/5 on G2 from 68 reviews · 99% positive · Trusted by 5,000+ event professionals