Education event management software handles registration, session sign-ups, check-in, a campus event app and attendance records for open days, conferences, workshops and career fairs.
Education Event Management Software For Open Days And Conferences
Register whole cohorts at once, cap seats per session with a waitlist, check students in with QR codes and send certificates after workshops. Students, faculty and guests each get the right form, price and access.
Education teams on Eventify include TESOL-SPAIN, Eastside Pathways and the UAB Health Administration Case Competition
Register A Whole Cohort In One Upload
Prospective students, parents, faculty and alumni each register through the form and ticket that fit them.
- A form for each audience. Every user group has its own form, emails and app permissions, built in the registration form builder.
- Cohort import. Bulk import a class list or department from CSV or XLS.
- Campus-only access. Pre-approve your institution's email domain and send everyone else to approval.
- Seats and waitlists. Cap a ticket or the whole event and open a waitlist when it fills.
- Free, paid and approval-only tickets. Student, staff and guest tickets in one event, with discount codes for alumni.
- Campus login. Single sign-on through your identity provider, as an add-on.
Lectures, Workshops And Tours With Seat Limits That Hold
Build a multi-track agenda and let attendees reserve their seats, so the popular workshop never overflows into the corridor.
- Session RSVP. A fixed capacity per session and a waitlist mode: approve by hand, notify everyone, or auto-confirm the next in line.
- Day-wise access. Multi-day conferences open only the days on each attendee's ticket or group, with day-wise access.
- Live, recorded or hybrid. Stream a lecture through Zoom or YouTube Live, or post a recording that opens at the start time. See virtual and hybrid setup.
- Polls, Q&A and ratings. Live polls and Q&A in every session, then a rating and a short survey.
- Room changes in seconds. Push alerts and email reach every attendee when a session moves.
Plan Your Next Open Day With Seats And Waitlists Built In
We set up your sessions, capacities and registration forms with you in a live walkthrough.
In your demo
- Cohort import from a sample class list
- Session seats with your waitlist mode
- Domain pre-approval for campus emails
- QR check-in and the attendance export
Completion Certificates For Every Workshop And CPD Day
Teacher training and student workshops need proof of who was in the room. Scan it at the door and send certificates without a spreadsheet.
- Scan in, scan out. Students check in with the app or a room QR code, and check out when they leave, through session check-in.
- No more paper sign-in sheets. The NAFOA conference team replaced paper sheets for CPE credits with session scanning.
- Certificates after the survey. Link a completion certificate to the workshop survey and it goes out on submit, with the certificate designer.
- Points on the certificate. Add attendee details or gamification points to each certificate.
- Attendance by session. Exportable records for faculty, CPD files and leadership.
Get Students Moving With Quests, Trivia And Leaderboards
Turn an orientation or open day into a game that sends students to every corner of campus.
- Quests. Multi-step scavenger hunts: scan QR codes at locations, upload photos or enter answers, in order or any order.
- Teams. Put students into custom teams for a quest.
- Trivia. Quiz questions in the app with points or an award for right answers.
- Leaderboards and winners. Points add up live, and you announce the winners in the app.
- Feed and community. A social feed and community discussions for clubs and cohorts.
Campus Explorer
Leaderboard
Most people at the event installed it, and it meant we had a close to Zero Paper conference.
Run A Paper-Light Conference Of Your Own
Agenda, speakers, maps and live updates in the app instead of a printed programme.
Career Fairs Where Students And Recruiters Actually Meet
Match students with employers, faculty and alumni before the day, then make every booth visit count.
- Tag-based matchmaking. Suggest connections by course, interest or industry with matchmaking.
- 1:1 meeting requests. Students request meetings with recruiters, faculty or speakers.
- QR contact swap. Scan a badge QR code to exchange details on the fair floor.
- Employer booths. Employer profiles, booth maps and lead scanning for recruiters.
- Separate audiences. Keep judges, recruiters or staff in their own group until you choose to open it up.
Reports For Leadership, Controls For IT
Reports for the people who fund the event, and the controls your IT team asks about.
Reports
Registrations by group, check-ins, session attendance, ratings and app use in event analytics.
Data protection
ISO 27001:2022, SOC 2 Type II and GDPR, with permissions per user group. See security.
Integrations
Salesforce and HubSpot, plus Ellucian Banner through Zapier. See integrations.
Website embeds
Put registration forms, tickets and the agenda on your school or faculty website.
Planning One Event?
An open day, a teacher conference or a career fair. See it set up from registration to certificates.
Running Events Across Campus?
Compare single-event and multi-event plans for departments that run events all year.
Every Event On The Academic Calendar
From the first open day to the alumni dinner.
Open days and campus tours
Session sign-ups with seat limits and campus maps.
Orientation and welcome weeks
Quests, trivia and a feed for new students.
Academic conferences
A call for proposals, multi-track agenda and certificates.
Teacher training and CPD
Session check-in and completion certificates.
Career and job fairs
Employer booths, meeting requests and lead scanning.
Workshops and webinars
Live or recorded sessions with polls and Q&A.
Alumni and fundraising events
Paid tickets, discount codes and badges at the door.
Student competitions
Separate groups for judges and teams, with live room updates.
More ideas: education events, learning and development events and our guide to event management software for universities.
Teachers, Students And Educators Already On Eventify
Associations, first-year conferences and academic competitions that run on Eventify.
TESOL-SPAIN
Volunteers run a three-day convention for 400 to 500 teachers and about 90 speakers, with room changes pushed to every phone.
Three conventions in a row on Eventify
Read the story Teacher conferenceROOTED in Resistance
A first-year conference for teachers of color, capped at 200, moved from Eventbrite to reach registrants directly.
Full event app built in two days
Read the story Graduate competitionUAB Health Administration Case Competition
About 300 graduate students, faculty and judges across preliminary, semifinal and final rounds.
Judges kept apart from students until the final day
Read the story Youth education nonprofitEastside Pathways
Events of 10 to 300 people for children and youth education in East King County, with name tags, polls and leaderboards.
Kiosk mode for self check-in
Read the storyBring This Year's Academic Calendar To One Platform
Open days, conferences, CPD and career fairs, all from one account and one attendee list.
Education Event Management Software, Answered
What is education event management software?
We have never used an event platform before. Is Eventify hard to start with?
Can students register as a group or as part of a class?
Can we limit registration to our own students and staff?
What happens when a session or event is full?
Can we run an in-person and an online version of the same event?
Can we give certificates for workshops and CPD sessions?
Can we use different ticket types for students, faculty and guests?
How do we keep students engaged during long events?
Is our attendee data safe?
Run Your Next Campus Event On Eventify
Book a walkthrough of cohort registration, session seats, check-in and certificates, set up around your event.
- Registration for students, faculty and guests.
- Session seats with a waitlist that fills itself.
- Attendance and certificates for workshops and CPD.
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